To better prepare employees to fulfill compliance obligations, a comprehensive harassment and discrimination prevention training program is required for all UC employees. UC Merced supervisors and academic appointees are required to take a two-hour education course every two years. Those required to take the course may satisfy the requirement online. Course links will be sent directly to the employee via email.
For information on the training requirement for all employees, view the UC Policy on Sexual Harassment and Sexual Violence.
UC Sexual Violence and Harassment, Anti-Discrimination, Prevention and Education (SHAPE) Training for Supervisors, MSP, and Faculty
All employees who supervise others are required to complete sexual harassment prevention training every two years. In addition to staff supervisors, most academic employees (including all faculty) have been identified as having supervisory authority for the purposes of this law, and as such, are required to receive the training.
This course meets requirements of 2 CCR 11024, California Government Code 12950.1, AB 1825/2053, 34 CFR 668.46 Violence Against Women Act, and UC Policy on Sexual Violence and Sexual Harassment, Abusive Conduct, and Anti-Discrimination. It will take a minimum of 2 hours to complete.
Assigned Audience: Supervisors, Managers, and Faculty Members
Schedule: Due within 90 days of hire and every two years thereafter
Fulfillment Options: eCourse: UC Sexual Violence and Harassment, Anti-Discrimination, Prevention and Education (SHAPE) Training for Supervisors, MSP, and Faculty
Employees Moving Between Assignment Audiences
Supervisors moving from the non-supervisor requirement to the supervisor requirement will need to complete the supervisor course by their due date, regardless of when they last completed the non-supervisor course.
Employees moving from the supervisor requirement to the non-supervisor requirement can have their previous completion of the supervisor version honored. Submit requests to hrtraining@ucmerced.edu.
Sensitive Content Warning and Accommodations
This course contains content related to Sexual Harassment and Sexual Violence; at times, these topics can elicit tender reactions. If you find that you need an alternate activity to meet this requirement, please contact the CARE Confidential Advocate at CARE.Advocate@ucmerced.edu.
If you need disability-related accommodations to access or complete this training, please contact ophd@ucmerced.edu.
Frequently Asked Questions
Who is required to take a supervisory education course?
All supervisors, including all employees with HEERA designations, or employees who may meet the following criteria:
“Any individual having the authority, and the interest of the employer, to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward or discipline other employees, or the responsibility to direct them, or to adjust their grievances, or effectively to recommend that action, if, in connection with the foregoing, the exercise of that authority is not merely of a routine or clerical nature, but requires the use of independent judgment.”
At UC Merced, the following groups of employees are included:
- All SMG (Senior Management Group)
- All MSP (Management and Senior Professional)
- All staff supervisors (employees with HEERA code designations)
- All staff work leaders (Add the “S” code in the “Special Training Required” for the position in UCPath)
- All faculty
- Most academic appointees
- Employees with at least one (1) direct report
An employee who does not strictly meet the definition above is free to take the required training. The fact that an employee is required by UC Merced to take the training, or takes the training voluntarily, does not mean the person is a “supervisor” under any law.
What are the deadlines for satisfying the supervisory education requirement?
UC Merced supervisors and academic appointees are required to take a two-hour education course every two years.
New supervisors or academic appointees have 60 days to satisfy the requirement.
Continuing employees will receive an email notification 60 days before the two-year anniversary of their previous compliance.
Where do I sign up for a course or access the online program?
You can access the UC Learning Center. Once you have accessed the UC Learning Center with your single sign-on, you can find the online program by entering SHP into the search box. You can sign up for an instructor-led course by entering SHPILT into the search box.
Why can't I find a link to the two-hour online course?
If you have not received a training assignment email notification, there are several possible reasons:
- You have already satisfied the requirement.
- You are not required to satisfy the requirement.
- You are registered with your official UC Merced email account, which you do not check, or you are registered without an email address.
- You are registered, and your spam blocker is blocking the email reminders from HR training.
- There is an error in the way your information has been entered in the Payroll Personnel System that needs to be corrected.
What should I do if I’m having technical difficulties with the course?
If you have any issues locating the training or accessing your UC Learning Center account, please contact the UC Merced Service Desk via phone, chat, ticket, or in person.
If you experience technical issues with the course, please contact ophd@ucmerced.edu.
